Hosting an open house is a pivotal opportunity to connect with potential buyers and sellers. A well-designed open house sign-in sheet not only captures essential visitor information but also sets the tone for a professional and organized event. At Showable, we understand the nuances of real estate marketing, and we're excited to offer you a collection of free printable open house sign-in sheet PDFs to elevate your next showing.
Whether you’re hosting a weekend open house, a weekday broker tour, or a new construction preview, having the right open house sign-in sheet can make a big difference. At Showable, we know that every agent has a unique approach—and that different listings require different styles of presentation.
That’s why we’ve created five beautifully designed open house sign-in sheet templates to match your brand, listing, and audience. Each sheet is a print-ready PDF you can download instantly and use again and again. All templates include space for the visitor’s:
Name
Email
Phone number
Buyer/seller status (Looking to buy, sell, or just browsing)
Agent status (Are they working with a realtor?)
These layouts are crafted for maximum readability and usability, making it fast and easy for open house visitors to sign in without creating bottlenecks at the door. Below, you’ll find a breakdown of each template—its style, its strengths, and who it’s best for.
Why Open House Sign-In Sheets Still Matter in 2025
Despite the rise of digital marketing and CRM tools, the humble open house sign-in sheet remains one of the most effective ways to capture buyer interest and generate leads. It’s not just about getting names on paper — it’s your first step toward building relationships, setting appointments, and converting walk-ins into clients.
Grow your database for long-term nurture campaigns
Many top-producing agents view open house sign-ins as a lead generation tool first, and a guestbook second.
Best Practices for Using a Sign-In Sheet at Your Open House
To get the most value from your sign-in sheet, it needs to be visible, intentional, and easy to complete. Here are proven strategies to make it work for you:
Display it prominently near the entrance. Don’t hide it on a corner table — put it where guests naturally pause.
Politely prompt every guest to sign in.Use a warm greeting script like: “Welcome in! We just ask everyone to sign in real quick so we can keep track of interest.”
Keep it short and simple. Name, email, and phone number are usually enough. Don’t ask for too much too soon.
Use clipboard-friendly formatting. If using paper, avoid tiny fonts or crammed fields. Make it easy to write.
Best for: Agents who want a strong, professional first impression.
This sheet commands attention with its bold vertical header and structured layout. The high-contrast design ensures visitors don’t miss it, and the layout naturally guides them through the process. This format is ideal for high-traffic events where clarity and speed matter most.
Use it for:
Downtown condos and modern city listings
High-volume brokerage tours
Real estate agents who want a clean, corporate edge
Best for: Agents with stylish branding or design-forward listings.
This version uses soft neutrals and updated typography to create a contemporary, lifestyle-focused feel. The aesthetics of this sheet make it ideal for properties where design matters—think mid-century homes, trendy townhomes, or listings with professional staging.
Use it for:
First-time homebuyer audiences
Instagrammable, design-savvy properties
Agents building a brand around lifestyle or aesthetics
Best for: Agents who want a classic, no-fuss approach. This sheet keeps things simple and elegant. Its balance of traditional fonts, clearly labeled fields, and practical spacing makes it a reliable choice for nearly any type of property or event. If you prefer materials that “just work,” this is for you.
Use it for:
Family homes and suburban neighborhoods
Agents with traditional or legacy branding
Offices that want a consistent template across listings
Best for: High-end listings and polished presentations. Minimalist and refined, this template is made for agents who deal in luxury. The subtle color palette and open space give it a clean, sophisticated feel—perfect for environments where presentation is everything. It’s as much a design choice as it is a tool.
Best for: Agents who value clean aesthetics and a streamlined guest experience.
This sign-in sheet is perfect for modern agents who want to eliminate visual clutter while still capturing the essential information from every visitor. With generous spacing, crisp lines, and an ultra-simple layout, it reflects a calm and professional tone — ideal for listings where elegance and clarity matter more than volume.
Use it for:
Architecturally distinctive or design-forward homes
Boutique listings where detail and presentation are key
Agents with a modern, minimalist brand identity
Luxury condos or properties that speak for themselves
Paper open house sign in sheet vs digital sign in sheet
How to Upgrade from Paper to Digital Sign-In Sheets
While printable sheets are a great start, switching to a digital sign-in app like Showable has major advantages:
Instant lead capture: Contact info is saved immediately — no transcription needed
Follow-up automation: Send a thank-you email or listing flyer minutes after they leave
Team coordination: Perfect for brokerages that want to track attendance across multiple listings
Professional image: Guests will remember how organized and tech-forward your open house felt
And unlike generic form builders, Showable is built specifically for real estate — including options for file sharing, team coordination, and Follow Up Boss integration.
Frequently Asked Questions About Open House Sign-In Sheets
Do I need a sign-in sheet for every open house?
Yes — even if you expect low turnout. It only takes one quality lead to justify the effort, and you’ll never know who’s serious without getting their info.
Is it better to use paper or digital sign-in sheets?
Digital is better for most agents. You avoid messy handwriting, forgetful follow-up, and lost sheets. Paper still works for quick events or backup scenarios.
What should I do if a guest doesn’t want to sign in?
Don’t force it. Politely explain that it helps with safety and follow-up, and offer to let them browse freely. Sometimes they’ll circle back and sign in once they’ve seen the home.
Can I use a QR code for sign-ins?
Yes — Showable lets you generate a QR code guests can scan with their phones, opening a custom sign-in page. It's a great option for minimal contact or stylish presentations.
Send a thank-you message with the listing brochure or additional info. If using Showable, you can automate this step entirely — even for multiple agents on a team.
What information should I collect on an open house sign-in sheet?
At a minimum, collect the guest's name, email, phone number, and whether they’re working with an agent. You can also ask how they heard about the open house or what features they're looking for in a home.
Is it legal to require sign-in at an open house?
Yes, it’s legal to request sign-in, but you can’t force it. Agents often explain that it’s for security, safety, and follow-up purposes, which helps encourage compliance.
Should I tell guests why I’m collecting their information?
Absolutely. Be transparent that it helps with property feedback, follow-ups, and safety. Being upfront builds trust and increases sign-in rates.
How can I increase the number of people who sign in?
Use friendly scripts when greeting guests, clearly display your sign-in station, and consider incentives like free home brochures, snacks, or giveaways for those who sign in.
What’s the best placement for the sign-in sheet?
Put it near the front entrance so it’s seen immediately. For digital sign-ins, place the tablet or QR code on a stand with clear signage.
How do I protect guest information after the open house?
If you’re using paper, store sheets securely and avoid leaving them in the open. Digital tools like Showable are better for privacy since data is encrypted and stored securely.
Can I integrate sign-in data with my CRM?
Yes — with tools like Showable, you can instantly sync open house leads with platforms like Follow Up Boss, allowing you to trigger automations, segment lists, and prioritize follow-up.
What if multiple agents are hosting the same open house?
With a team platform like Showable, each agent can be assigned to the same property and automatically receive their own leads and follow-up sequences — without overlap or confusion.
Upgrade to the modern open house platform
A great open house sign-in sheet does more than collect names — it helps you qualify leads, build relationships, and convert foot traffic into future clients. Whether you’re a new agent hosting your first open house or a seasoned professional looking to elevate your brand, these free printable open house sign-in sheet PDFs give you the polished tools you need to stand out.
At Showable, we’re committed to helping agents run smarter, more effective events. These templates are designed with real-world use in mind — clear, professional, and easy to use. And if you’re ready to move beyond paper and clipboard, create your free account to upgrade to a fully digital open house experience.
